WRITING A BUSINESS LETTER LESSON

BUSINESS LETTER WRITING LESSON PLAN

 

Procedure:

Teachers: discuss with your students the importance of proper, clear communication to a business, and how important it is to follow the formal business letter format.

 

Hand out the example business letter to students. Go over each part in detail.

 

Here are some topics to discuss:

• Business Letters are a formal way to communicate with a business or companies.

• Neatness counts – no errors in spelling or grammar.

• Organized in a very specific way following exact format.

• “Formal English”, no slang or casual chat.

• All parts in the letter are “left justified”, or lined up on the left.

 

Business Letter Parts
(Block Style Format):

In order from top to bottoms:

• Return address – address of letter writer.
  First and last name, address, city, state and zip code.

• The date

• Inside address – of recipient (who you are writing the letter to) First and last name, title, Company, address, city, state and zip code.

• Salutation – If the person is not a friend, write “Dear Mr. Smith”. If the person is a friend, you may say “Dear Sally”.

• Body of Letter – this is the purpose of the letter. Should be clear and concise, with more than one paragraph.

• Closing – “sincerely”, or “best regards”, “yours truly”, etc…

• Space for a handwritten signature

• Typed name of writer

 

 

 

Lesson Printable Materials - Worksheets

Print out the example pages and worksheets for use with this lesson:

 

1. BUSINESS LETTER EXAMPLE
	Business Letter Example An example of a business letter.
2. COMPONENTS OF A BUSINESS LETTER
	Components of a Business Letter * Use this worksheet to assess the students' knowledge of the components of a business letter.
3. COMPONENTS OF A BUSINESS LETTER PART 2
	Components of a Business Letter Part 2 * Additional worksheet for accessing students' business letter knowledge.
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