EFFECTIVE MEETINGS LESSON
Excerpt from Lesson:
people see business meetings as necessary through
they resent the time they spend in meetings as they are an interruption to the work in hand. On the other hand, a face-to-face discussion is usually more effective than other forms of communication. All managers will therefore have to call meetings of key personnel from time to time. In order not to waste time and to make sure that people see your meetings as useful, careful preparation and control is essential.
Only call meetings when nothing else will serve the purpose.
If information merely has to be distributed then a memo or phone call might be all that is needed. If you have to discuss an important issue and want to ensure that everyone has an agreed action plan, or you want to brainstorm ideas then a meeting will be required. But remember that people will quickly assess whether you are the kind of person who calls useful meetings or not.
Check that the date and time you set for the meeting is convenient and then stick to it.
Colleagues have full diaries and if you change an arrangement, it could set up timetable clashes for those you want to attend. Of course, attitudes to time are culturally sensitive and in some business cultures alterations are tolerated more than in others, but generally speaking people are more likely to attend a meeting if they have plenty of advance notice and they know you can be relied upon not to change the schedule at the last moment.
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